This privacy policy has been written to explain what data our organisation collects, why it collects it, how it is used and how we protect it.
This document has been written to be as transparent and as concise as possible, using plain language for the users ease of understanding.
Please check back regularly to review this policy, as we strive to constantly improve our processes and ways we protect your privacy. If you feel this policy is unclear in any way please let us know by emailing
Opening statements:
– we will never sell your personal data
– we will never give personal data to third parties, other than to fulfil our obligations to you
Who are we?
Davidson Services are a Bristol based business offering bookkeeping and accounting related services!
What information do we collect?
During the normal course of business we will obtain data such as:
– organisations legal and trading names
– individuals names and job titles
– contact information such as telephone numbers and email addresses
– demographic details such as address and postcode
– other information relevant to providing our service to you
How do we collect your information?
Our services are often recommended through word of mouth from our satisfied clients.
If you are not already a client you will only hear from us if you are a business and we think you will have a legitimate interest in the fantastic service we can offer you.
We will only have your data on file if you have provided it when engaging with us for our services. We will ask you to confirm your details in writing to ensure it is accurate and complete.
How do we use your information?
Your data is required to enable us to supply you with our services, and;
– for internal record keeping
How do we share your information, and why?
Your details are never shared with any parties unnecessarily – parties we must share your data with will/may include:
– our accountancy software provider
– our Practice Continuity nominee (in the event of the sole proprietors death or serious illness)
– entities to fulfill legal obligations (e.g. debt recovery; HMRC investigation)
– if it is a ‘Public Task’ (e.g. the police require your information)
The security of the information we hold
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
In the highly unlikely event your personal data has been breached we will report this to the affected individuals within 72 hours. Details of the breach and how it was dealt with will clearly be documented with supporting incident logs.
Davidson Services is registered with ICO (https://ico.org.uk/).
How long do we retain your information?
As a Sole Proprietor operating in the United Kingdom we must retain records for 5 years.
Cookies and this website
Some pages on our website include links to third party sites e.g. social media. These sites are governed by their own privacy statements/policies and Davidson Services are not responsible for their operations or information practices.
The accuracy of the information we hold
If you spot any errors in the data we hold please let us know straight away and we will update our systems accordingly. We would normally ask for this in writing to ensure we definitely have the correct details and to ensure the request has come from a valid source.